Fleet Services

 
Fleet Rentals
Vehicle Reporting Requirements

CFAES Wooster based mechanics are responsible for the maintenance and upkeep of over 200 vehicles at the Wooster, Columbus, and Outlying Branches. They maintain a fleet of vehicles for use by CFAES employees for business travel. Motor pool vehicles travel more than 1.6 million miles a year.

Hours of Operation: Monday through Friday 6:00 a.m. through 2:30 p.m. (Excluding holidays.)

CFAES Fleet Rental Vehicle Use

Rental rates vary depnding on the type of vehicle rented. Please see the Vehicle Rate Sheet. 

Use this link to reserve a CFAES Pool Vehicle.
Authorized Drivers:

Prior to operating vehicles from the CFAES Fleet, drivers must be registered according to The Ohio State University policies and procedures. It is the responsibility of each department to ensure that their drivers meet the qualifications and are properly registered by faxing the completed and signed form to Columbus Transportation Office at 614-688-4064.

Please review the following policy: Eligibility to Drive CFAES Vehicles.

Vehicle reporting requirements

To enable the University to meet State of Ohio Vehicle Usage Policies implemented in 2007, the CFAES Motor Pool is establishing the following user requirements.

-All vehicles in the CFAES Fleet must be safety inspected each year. Documentation supporting this inspection must be maintained in a local vehicle maintenance folder, the Wooster Campus Garage Office file and recorded in the mechanized vehicle maintenance record maintained by the CFAES Wooster Motorpool staff. (For Columbus based vehicles, Transportation and Traffic Management.*)  

-Copies of maintenance work orders and/or invoices relating to vehicle repairs must be maintained in a local vehicle maintenance folder, the Wooster Campus Garage Office file. Additionally, all maintenance done on the vehicle must be recorded in the mechanized vehicle maintenance record maintained by the Wooster Campus Garage Office. *

-Per University requirements, mileage logs must be kept in the vehicle to record when and how the vehicle is being used. Completed copies of the mileage logs should be maintained in the vehicle or a local file within the department. Maintaining these logs fulfills a University audit requirement. 

-Fueling of University vehicles at in-house facilities i.e., CFAES Wooster Campus Motorpool, Transportation and Traffic Management in Columbus is a University requirement. Documented cost savings per gallon of fuel: 20 cents per gallon.

-For vehicles assigned to departments, departments are obligated to make all drivers aware of these guidelines and should ensure that they are followed. 

Contact 

CFAES Wooster Campus Facilities Operations
For fastest Customer Service, we recommend that you telephone our Office at 330-263-3915.